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Booking terms and conditions

 

1. Smoking or Vaping is not permitted in any part of the hall.

2. Stiletto Heels.  We prefer that Stiletto Heels are not worn in the Main Hall as they damage the floor.

3. Supervision. The Hirer will, during the period of the hiring, be responsible for the Supervision of the Premises (which comprises the Hall, the Car Park and surrounding areas), the care and protection from damage (however slight) or change of any sort to the fabric and contents, the behaviour of all persons using the Premises, whatever their capacity, the provision of stewards where required and the proper supervision of car parking arrangements so as to avoid obstruction of the highway. The Hall shall not be left unattended at any time..

4.  Use of Premises and Equipment Brought onto the Premises. The Hirer shall not use the Premises for any purpose other than that described in this booking form, shall not sub-let the Premises or part thereof, or use, or allow the Premises to be used, for any unlawful purpose or in any unlawful way. The Hirer, shall ensure that no person trespasses on parts of the Premises not hired to them nor do anything nor bring anything onto the Premises which may endanger the same or render invalid any insurance policies in respect thereof.

Only electrical equipment or appliances that have been PAT tested during the previous year shall be brought in to the Hall. HSE Guidelines for Bouncy Castles and other play inflatables must be complied with. No Smoke Generation Equipment is to be used within the Premises. Any other Equipment brought in to the Hall shall comply fully with relevant current legislation and guidelines and valid documentation and test/inspection reports made available if requested by the Hirer.

5. Walls and Floors. The Hirer shall not affix any posters, signs, or other materials about the Premises without the prior permission of the Booking Secretary. No adhesive material or tape shall be stuck on walls, floors, tables, stage etc., nor any nails, pins, tacks or similar put into the walls or woodwork. A high level wooden picture rail is available and may be used for wall decorations if needed..

6. Licences. If alcohol is to be sold, or supplied in such a manner as to be considered in law to be selling, The Hirer shall be responsible for obtaining a Temporary Event Notice from the Borough of Telford & Wrekin Council, and for the observance of all the conditions stipulated therein. Evidence of such valid Notice shall be provided to the Committee if requested.

7. Gaming, Betting and Lotteries. The Hirer shall ensure that nothing is done on or in relation to the Premises in contravention of the laws relating to gaming, betting and lotteries.

8. Public Safety Compliance. The Hirer shall comply with all conditions and regulations made in respect of the Premises by the Village Hall, Local Authority, the Magistrates’ Court or other legal body. (See Fire and Health & Safety policies held in the hall). The Hirer will keep all exits free from obstruction and ensure that fire appliances are not removed or tampered with. Police Officers, members of the Fire Brigade and Ambulance Services on duty, and Village Hall Committee members shall have access to the Premises at all times.

9. Food Preparation. The Hirer shall ensure that the preparation of food on the Premises is carried out safely and hygienically in accordance with Food Safety (General Food Hygiene) Regulations 1995 or any subsequent/relevant legislation. Pig Roasts, Barbecues or similar shall not be brought on to the Premises.

10. Indemnity. The Hirer shall indemnify the Committee for the cost of any loss, repair or reinstatement of any damage done to any part of the Premises or its contents (including the car park), any loss of use or income, any injury to persons which may occur during the period of hire as a result of the hiring. A deposit of £250 is required for all-day and evening functions, which will be returned after the event provided all conditions (e.g. see 12 below ‘End of Hire’) are observed and no damage has occurred..

11. Cancellation. If full payment and deposits due and the completed Booking Form are not received before the required dates, the booking will be considered cancelled and any deposit forfeited. If The Hirer wishes to cancel the booking before the date of the event and the committee is unable to conclude a replacement booking, the booking deposit will not be refunded.

12. End of Hire.  The Hirer shall ensure that the Premises are vacated within the time specified in the booking, otherwise the Committee will make an additional charge of £100 per additional half hour or part thereof. The Hirer shall be responsible for leaving the Premises and surrounding area in a clean and tidy condition, any contents temporarily removed from their usual positions are replaced, lights turned off and doors and windows properly closed. In particular, the kitchen and bar areas shall be left in a clean and tidy condition and all crockery, cutlery and glasses washed and stored.
Note! - "Clearing & Cleaning" excludes the Kitchen and Bar area which is always the responsibility of the Hirer.
Clearing & Cleaning is mandatory for parties and weddings, and is included in the booking fee.
Clearing & Cleaning is required for events ending after 10:00pm.

13. NOISE. The Hirer shall ensure that the minimum of noise is made on arrival and departure, and that the volume of noise during the hire be kept to a reasonable level having regard to the closeness of private dwellings and the hour of the day. Doors and windows must be kept closed if noise is being made, (a stipulation of our Premises Licence), and the air conditioning used if necessary. The “Night-Time Noise Management” document is an integral part of these conditions and Music and/or Noise must not continue beyond 11.30pm. You may be asked to leave in the event of a justified complaint and any security deposit will be forfeited. NB: Automatic power shutdown triggered by excessive noise levels is now in use.

14. Refusal of Booking. The Committee reserves the right to decline or cancel any booking for any reason, and at any time before or during the hire.